WHO WE ARE:

Global Communities champions innovative solutions to complex challenges at the intersection of humanitarian assistance, sustainable development, and financial inclusion. We ensure our approaches are as dynamic and diverse as the communities we serve. We bring together local ingenuity and global insights to save lives and secure strong futures.

POSITION SUMMARY 

Global Communities (GC), in partnership with Kivulini (a women’s rights organization) and the Government of Tanzania (GOT), is implementing a three-year project, Engaging Fathers for Effective Child Nutrition and Development in Tanzania, Violence Against Women and Children Prevention (referred to as the EFFECTS Plus project). Funded by the Foreign, Commonwealth & Development Office (FCDO) through the What Works to Prevent Violence against Women and Girls (VAWG) consortium, the project has both implementation and research components, with Emory University and National Institute for Medical Research (NIMR) as research partners. 

Building on the success of a previous randomized controlled trial (RCT) in the Mara region, the project aims to scale proven gender-transformative nutrition and parenting behavioral change interventions in Mara, Dodoma, and Iringa regions. These interventions focus on enhancing nurturing care, improving child dietary diversity and development, reducing intimate partner violence (IPV) and violence against children (VAC) and influencing policy and behavioral changes towards IPV/VAC. To strengthen these efforts, the project will adapt and refine its structured curriculum, integrating IPV/VAC prevention strategies aligned with GOT’s National Plan of Action to End VAWC (NPA-VAWC II) and testing effectiveness of the interventions through a stepped-wedge cluster RCT design. The project is designed for scalability and sustainability, working closely with key government ministries, including the Ministry of Health (MOH), the Ministry of Community Development, Gender, Women and Special Groups (MOCDGWSG), and the President’s Office Regional Administration and Local Government (PORALG).

The Finance and Admin Manager will support the EFFECTS Plus team in providing financial, compliance, procurement, and administrative human resource services to Global Communities’ activities in Tanzania. He/she will specifically maintain accounting systems, support financial reporting to Global Communities Global Support Team (GST), oversee financial records management and manage the cash and banking functions. He/she will ensure compliance with donor, local government authorities and Global Communities regulations, policies and procedures in the areas of procurement and finance and human resources.  

Finance (60%)

• Ensure that the programs adhere to Global Communities financial policies and procedures and local Government laws at all times. 

• Oversee the maintenance of the QuickBooks Accounting System ensuring that transactions are posted correctly and timely and that data is posted and backed up daily.  

• Manage the preparation of the balance sheet accounts schedules monthly, ensure they reconcile. 

• Review of Trial balance on daily basis and resolving issues in Balance sheet accounts. 

• Review monthly bank and cash reconciliations for all Global Communities cash and bank accounts in Tanzania and ensure that these are properly reviewed, authorized and submitted. 

• Lead the Month/Year closeout processes. 

• Review all payment vouchers, invoices and supporting documents to ensure accuracy and completion.  

• Ensure payments are fully authorized and process wire transfers, cheques, cash and online payments. 

• Prepare monthly bank and cash reconciliations for all Global Communities cash and bank accounts and ensure that these are properly reviewed, reconciled and submitted.  

• Follow up on all outstanding receivables due to the organization including staff receivables and intercompany invoices.  

• Prepare timely, and accurate financial reports, ensuring that all reports are submitted to GST in a timely manner. 

• Coordinate with GST to provide the necessary inputs from the Tanzania office for the donor financial report and to gather all required supporting documentation. 

• Ensure internal controls are in place and reviewed on annual basis.  

• Prepare, monitor and analyze budgets to ensure that program funds are utilized appropriately and within the budgets and make recommendations to the senior program manager on budget expenditures and cash flows. 

• Work with the Senior Program Manager on the monthly review of the budget forecast to improve the accuracy of the project pipeline, ensure that the pipeline is updated with actual and projection numbers, flag issues to the Senior Program Manager and highlight potential over and/or under spending. 

• Work with the program team to update financial projections to prepare monthly drawdown requests from GST and quarterly cash requests from the donor. 

• Support the annual financial audits and ensure compliance with local laws and donor regulations.  

• Mentor program staff in finance related issues. 

• Oversee the financial management of the subgrant, including reviewing and approving subgrantee financial reports, advance requests, and supporting documentation. 

• Maintain strict confidentiality of all privileged information regarding both human resources, procurement and fiscal matters. 
• Maintain relationship with banks, tax authority, local audit/accounting firm, vendors and service providers. 
• Prepare monthly payroll, ensuring that all deductions for Pension Scheme and statutory deductions have been correctly applied. 

Compliance and Procurement (30%)

Compliance

• Oversee and provide advice to the program teams with respect to risk management and mitigating risk from a strategic and operational perspective.
• Identify and analyze all applicable local, regional, and national laws and regulations relevant to the project’s activities (e.g., labor, tax, environmental, data protection, health & safety).
• Coordinate with legal counsel and local government to secure licenses, MOUs, permits, registrations, and/or approvals before project implementation.
• Create a detailed matrix of required compliance activities, deadlines, responsible parties, and documentation to ensure tracking and adherence.
• Oversee the full sub-award cycle, including selection, pre-award, award, monitoring, compliance, reporting, and closure.
• Develop training modules for subaward partners on subaward compliance financial management
• Monitor and report on implementation and performance issues of program sub-awards in coordination with technical and M&E teams.

Procurement

• Oversee procurement processes, including the oversight and effective management of drafting and/or reviewing RFPs and RFQs, conducting bid analyses and evaluations, drafting procurement contracts, and reviewing contract deliverables.
• Ensure the maintenance of accurate and complete files of procurement documentation.
• Review all procurement processes and actions for compliance with donor rules and regulations, as well as Global Communities' policies.
• Ensure all procurements are well planned, tracked and fairly priced.
• Maintain and conduct regular review of the Procurement SOP ensuring its compliance with the FFAM (Field Finance and Admin Manual), donor rules and regulations and local laws/ norms in Tanzania
• Contribute to project work plans, procurement plans, and other deliverables as required.
• Provide training and mentoring to local staff and local partner organizations on operations, administration, logistics, and procurement.

Admin (10%)

• Ensure maintenance of filing systems to ensure adequate documentation of all financial, HR, and Admin processes. 

• Oversee administrative functions to ensure efficient and consistent operations in GC offices. 

• Oversee the day-to-day procurement of goods and services. 

• Other duties and responsibilities as assigned by the supervisor or the program lead. 

The duties listed above are not inclusive of all the duties of the position at Global Communities. Global Communities reserves the right to change and update position descriptions at any time. 

• Minimum of 7 years financial management and accounting work experience 
• Advanced knowledge of computerized accounting, demonstrated organizational skills, and strong track record in meeting deliverables (QuickBooks) 

• Experience managing direct reports 

• Advanced working knowledge of MS Word and Excel computer programs 

• Experience with SmartSheet is a plus. 

• Demonstrate flexibility, cultural sensitivity when working with NGO partners, and the ability to adapt CHF policies and procedures to the local context. 

• Advanced interpersonal communication skills, relationship building and organization skills. 

• A person of known integrity 

• Demonstrated ability to work constructively in a team; 
• Fluent in Swahili and English. 

• Bachelor of Commerce or Bachelor of Business Administration in finance, accounting or related field required; Master’s degree preferred. 

• Certified Public Accountant Certificate is a plus. 

How to Apply: 

Interested candidates should submit application letters, CVs and copies of certificates via email to afrancis@globalcommunities.org on or before 29 July 2025. Only successful candidates will be contacted.

This role is open for Tanzania nationals only.